Time management is a very important part of our everyday lives and managing time better can help us all accomplish more. But, many people are unaware that it’s possible to better manage their time. It is indeed possible. To make a great start, take a look at the time-management suggestions presented here.
Purchase a digital timer. How long do to want to spend on your task? For example, if you’re working for two hours, you should set your timer for half hour intervals so you can take your break and then get back to working the rest of the time.
Working in advance is a great idea for time management. Lay out your plan for the day so you can know what to expect. A great way to end the work day is by preparing tomorrow’s to-do list. Once your tasks are in front of you, it will be easy to jump right in when morning arrives.
If you are looking to manage time effectively, take full advantage of a calendar. Some folks like to use physical calendars they can write on. Others prefer a digital calendar that is accessible either on the computer or on a phone. Whatever version you choose, you need a type of calendar to keep track of your tasks and to manage your time better.
If you’re trying to rush to get places, you need to start worrying more about deadlines. If deadlines always creep up on you, it has the potential to throw your whole day off. On the other hand, if you keep up with the various deadlines, you are less likely to put aside one task to handle another that has become more urgent.
When you begin each day, review your schedule and fill in the gaps with other tasks. By planning your day at the beginning of the day, you will know what you need to get accomplished during the day and can plan effectively. Check over the schedule for the day to be sure that nothing is overbooked for that day.
If managing time is rough for you, concentrate on individual items instead of many. Many people can’t do things accurately when multitasking. When you try to work on too many tasks at the same time, it will exhaust you, and the work quality will suffer. Focus on just one project through its completion.
If you aren’t managing your time right, make sure you analyze how your current process is going. If you have trouble focusing and seeing things through to completion, you need to figure out the reason. You must know what you get out of your time now.
Rank each task in terms of priority. Unfortunately, many people lose time on things that are not really important. When tasks are weighed by importance, you’ll know what to spend your time on. Prepare a to-do list, and handle the most important tasks first.
Say no when you must. Many people get too stressed because they can’t say no to requests. When you’re overbooked, check the schedule. Is there any work there that could be delegated to others? If there are, then you should ask your friends or family for help.
A journal can help you organize your life. This will allow you to see what you are doing on paper. Once these days have passed, look at the diary to figure out which areas need time improvement.
When setting up your daily schedule, list your tasks in order of their importance. This can help you be more organized. Think about what’s most important and doing what you can to finish them. Make these things a priority on your schedule by listing them on top. List the least important items at the bottom.
Think about how much work is needed for every task to help you manage your time more effectively. Do not waste time performing non essential tasks. Devote the proper amount of time to each task. This will ensure you have more time for the hard work.
Prepare yourself mentally for the tasks ahead. It’s hard retaining the correct mindset for doing something, but with some practice, you can do it and maintain focus. Repeat to yourself that you are capable of staying focused for as long as it takes to get a task done.
When you meet your goals, reward yourself. For example, put off a cup of coffee until later if you think it will slow you down. You should reward yourself often but only if it doesn’t interfere with your longer term goals.
Combine errands to make less trips and save on transportation costs. Do not make trips to the market for one or two items without scheduling another errand, such as a trip to the post office. If you have kids to pick up from somewhere, leave earlier and get small errands done beforehand.
Use four quadrants to categorize the tasks on your to-do list. Label the vertical columns important and not important. Your horizontal columns can be labeled based on urgency. Never allocate more than 5-10 percent of your actionable time to the not important/not urgent section. Spend your time on the urgent and important tasks instead. Just be sure that you do spend a little time on the least important tasks. If you don’t, they have the potential to turn into emergencies on the following days.
Give yourself some flexibility with large projects and tasks. Big projects take a lot of time, and many things can go wrong during this time. Things change and may make the task take longer than you planned. Give yourself some extra time.
Give yourself a reward for managing your time efficiently. Positive reinforcement is good for everyone, young and old alike. Even small rewards can do a lot, and you’ll be even more likely to work the same the next day!
You can tackle any problems managing time if you have the will and put in the effort. It’s really not that overwhelming at all, and it’ll really help your efficiency. Try the tips that fit your life. Stick to a plan and stay patient. Soon you’ll see results.